Step-by-step instructions for registering an organization in the EU to apply to RP HORIZON2020

The PIC is assigned to a legal entity only once. This number is entered in the application form HORIZON2020, without it the application is impossible. You can get a PIC regardless of the application at any convenient time.

Check if the organization has already been registered

The verification can be done at:

http://ec.europa.eu/research/participants/portal/desktop/en/organisations/register_sec.html

To do this, enter the country and organization name

If the organization was not registered, you can begin the registration process

Create a personal account on the European Commission's website

ECAS - The European Commission's main authentication service

https://webgate.ec. europa.eu/cas

Enter your login and password when registering on the European Commission website (Step 2)

In the "Organizations" section, select "Registration" -

You will need the official name of the organization in English and the USREOU code

To complete the registration process of the organization it is necessary to prepare, sign, scan and upload two documents to the system 

In the "Organizations" section, select "Registration" - You will need the official name of the organization in English and the USREOU code

1. the first document is a questionnaire of your organization http://ec.europa.eu/budget/library/contracts_grants/info_contracts/legal_entities/legEnt_public_en.pdf
2. the second document includes data on the bank account of the organization http://ec.europa.eu/budget/library/contracts_grants/info_contracts/financial_id/fich_sign_ba_gb_en.pdf

Upon successful completion of all previous steps, you will receive a 9-digit Member Identification Number (PIC) at the end of registration.

1. It takes some time for the number validation process. In the system you will receive a message from the Validation Service. After providing and confirming all the necessary data and documents, the validation icon will appear in the system
2. The registration of the organization can be carried out by any employee before the appointment of the Official Representative of the organization (LEAR), after his appointment to make changes to the registration data and contact the European Commission can only be an official representative.

More about the registration of the organization on the website of the European Commission:

http://ec.europa.eu/research/participants/docs/h2020-fundingguide/grants/applying-for-funding/register-an-organisation/registration-oforganisation_en.html

The appointment of LEAR is necessary to make changes to the details of the organization, legal and financial data. Such access is granted to the organization once, by appointing a representative from the organization

After registration of the organization in the "My Organizations" section you need to select "Modify Organizations"

The section fills in the data on the responsible representative and three documents (cover letter, letter of appointment of the responsible representative and agreement with the rules)

The system automatically checks the availability of the responsible representative of the personal account on the website of the European Commission by e-mail (https://webgate.ec. europa.eu/cas/eim/external/register.cgi)

After filling in the documents, they must be signed, stamped, a copy of the passport and a certificate confirming the work of the organization and sent by mail to: European Commission Research Executive Agency Participant Validation and Support Unit (REA.C3) COV2 13/132 B-1049 Brussels Belgium 

After receiving the documents and their approval, the European Commission sends a PIN code to the official representative by mail. To speed up the process, you can specify in the letter of appointment of an official representative a mobile phone number, in which case the PIN code will be sent immediately via SMS

It is recommended for use and is needed in the work of more than 50 world, industrial and trade organizations, including the United Nations, the US Federal Government, the European Commission. Registering your company in the D&B catalog is the first step towards obtaining confirmation of your company's reliability from a reputable international organization.

Code D-U-N-S can be obtained free of charge by calling 1-866-705-5711, or by registering online at www.dnb.com

Go to the page: http://fedgov.dnb.com/webform/pages/CCRSearch.jsp

Select a country, where the organization is physically located

Fill out and submit the form

When filling out the form, organizations must provide the following information:

1. Name and organizational and legal form of the organization
2. The name under which the organization usually conducts business activities
3. Address of the actual location of the organization
4. Mailing address
5. Phone number
6. Fax number
7. Name of contact person
8. Number of employees
9. Description and code of economic activity (see https://www.osha.gov/pls/imis/sicsearch.html)
10. The volume of annual financial turnover
11. Name and address of the parent company (if the organization reports to it)

NOTE: By receiving a D-U-N-S number, D&B places your organization on their marketing list, which is sold to other companies. If you do not want your organization to be included in this marketing list, you should ask not to be listed when you apply for the D-U-N-S number.

As a rule, organizations go through the registration process within one day and receive the D-U-N-S code by e-mail. The number will be activated only a few days after registration. If you have any technical problems receiving the D-U-N-S code, please contact D&B - govt@dnb.com.

Go to the page: http://bit.ly/2uekYEy

Enter information step by step: the information about the name and address of the organization must match those provided to obtain the number D-U-N-S

This register requires annual re-registration. The system collects information about organizations that are applying for a grant or have already received it. If the basic information about the organization has changed, similar changes should be made to the system. Registration services are free - there is no charge for registering or maintaining an account in the system.

Go to the page: www.sam.gov

Create an individual SAM account: To activate it, be sure to confirm your email address afterwards log in

On the "My SAM" page 

In the "Register / Update Entity" section, select "Register New Entity".

On the "My SAM" page

This is most likely to be a “Business or Organization.” Definitions of the different types of structures are contained in the dictionary on the right side of the page.

Tell the system why you want to register

This is most likely to be a “Business or Organization.” Definitions of the different types of structures are contained in the dictionary on the right side of the page.

It depends on what information you need to provide.

1. Are you interested in applying for federal contracts? If your answer is yes, you will need to complete all four sections in SAM.
2. Do you want to apply only for grants and other financial assistance from the US Government?

If you answered "no" to the contract questions and "yes" to the grant questions, you will only need to provide the necessary information regarding the grants.

Complete the registration procedure

On each page, those fields that must be filled in are marked with a red asterisk. Some recommendations:

It depends on what information you need to provide.

1. On the Business Information page, you will need to create a Marketing Partner Identification Number (MPIN). Write it down - in the future MPIN will be used as a password to log in to other information systems of the US Government.
2. If you do not pay taxes in the United States, you do not need to enter a TIN number or select a TIN type. Leave these fields blank.
3. Use only the NCAGE code you received for the corresponding DUNS number. Remember that the name and address given in the NCAGE and DUNS records must be the same.
4. On the "General Information" page, be sure to select the type of structure that has foreign owners and is located outside the United States ("Foreign Owned and Located").
5. Because your structure is foreign, you do not need to provide details for electronic funds transfer (EFT) on the "Financial Information" page. If you want to specify them, these details must be in an American bank - the details of foreign banks are not acceptable to the system. On this page, only the remittance name and address fields are required for you.

After checking all the information entered, click "Submit"

A Congratulations message will appear on the screen. If it is not, it means that the information was not provided. What's next?

1. In the "Points of Contact" section, provide the names of those employees of your organization who are informed that the organization is registered with SAM and why it wishes to cooperate with the US Government. These employees will be considered contact persons.
2. After approval by the U.S. Internal Revenue Service (IRS) (if you have entered a TIN) and the NATO Commercial and Government Accounting System (CAGE), you will receive an email. mail from sam.gov stating that your registration is activated

We recommend that you leave enough time before the application deadline. From the time of submission, the SAM registration process can take up to 10 days, after which it takes another 24 hours for your record to become recognizable on other US Government information systems (eg grants.gov).